Digital Tools for Equestrian Businesses

Integrated digital tools help you streamline operations, save time, and provide a more professional experience for your clients. These solutions work seamlessly with your website and can be implemented individually or as a complete system.

Table of Contents

Online Scheduling

Stop playing phone tag. Let clients book when it's convenient for them.

Online scheduling transforms how you manage appointments, lessons, facility availability, and services. It gives your clients the convenience they expect while dramatically reducing your administrative workload.

How It Works

  1. We set up your scheduling system with your services, availability, and policies.

  2. Clients book online through your website at their convenience.

  3. Both you and the client receive confirmation and reminder notifications.

  4. Your calendar stays updated with all current bookings.

  5. You save hours of administrative time each week.

Key Benefits

  • 24/7 Booking - Clients can schedule anytime, even when you're busy in the barn.

  • Client Self-Service - Allow cancellations and rescheduling within your policies.

  • Reduce No-Shows - Automatic reminders via email or text message.

  • Accuracy & Visibility - Sync with your calendar so your availability is accurate and you can see your appointments in one place.

  • Customized Booking Rules - Set minimum notice, preparation time, and blackout dates.

Perfect For

  • Riding Instructors - Custom options for private or group lessons.

  • Trainers - Make it easy to schedule individual sessions and client visits.

  • Boarding Facilities - Allow your customers to reserve access to limited facilities like arenas, space for a farrier or vet, etc.

  • Equestrian Services - Appointment booking for vets, farriers, bodyworkers, and more.

  • Clinic Organizers - Manage time slots for clinics and similar events.

Practical Example

A riding instructor previously spent over 5 hours each week managing lesson schedules through texts, calls, and emails. After implementing online scheduling, students book lessons themselves, receive automatic reminders, and can reschedule within established policies. The instructor now uses that reclaimed time for more lessons.

Digital Contracts

Eliminate printing, scanning, and chasing signatures – and never misplace a contract again.

Our digital contract system streamlines the paperwork process for liability waivers, boarding agreements, training contracts, and other important documents. Clients can review and sign securely from any device.

How It Works

  1. We set up your contract templates based on your existing documents.

  2. Clients receive contracts electronically.

  3. They review and sign from any device.

  4. Both parties receive a copy and the document is securely stored.

  5. You can access contracts anytime without digging through piles of paper.

Key Benefits

  • Legally-Binding Electronic Signatures.

  • Template Management - Store and reuse your standard contracts.

  • Mobile-Friendly - Clients can sign from anywhere on any device.

  • (optional) Automatic Delivery - Send contracts automatically as part of a standard workflow.

  • Secure Storage - All contracts are safely archived and easily retrievable.

  • Reduced Paperwork - No more printing, scanning, or filing paper documents.

Perfect For

  • Boarding Agreements - Comprehensive contracts with all facility policies.

  • Liability Waivers - For riders, visitors, and participants.

  • Training Contracts - Clear terms for training services.

  • Lesson Packages - Policies and agreements for instruction.

  • Show and Clinic Registration - Participant waivers and agreements.

Practical Example

A boarding facility previously spent a day each month printing, organizing, and filing paperwork – and still sometimes struggled to locate key paperwork. Now, all contracts are sent digitally, signed before clients arrive with their horses, and stored securely online. The barn manager has eliminated the paper chase and always has documentation readily available when needed.

Online Payments

Get paid on time, every time.

Get paid automatically at the same time each month for recurring fees like boarding, training, or monthly lesson plans. Get quick payment through convenient and trusted tools for invoiced services like blanketing and specialty care – and get paid upfront for scheduled appointments.

How It Works

  1. We set up payment processing and automatic deposits directly to your account.

  2. Clients pay securely through your website.

  3. Recurring payments process automatically, right on schedule.

  4. Both you and the client receive confirmation of successful payments.

  5. You maintain complete records of all transactions.

Key Benefits

  • Automatic Recurring Billing - Perfect recurring services like board or training fees.

  • Secure Credit Card Processing - Accept all major payment methods.

  • Professional Invoicing - Invoices that match your branding and fit into your workflows.

  • Payment Tracking & Receipts - Clear records of all transactions, and professional receipts.

Perfect For

  • Board - Automated monthly billing for boarding facilities.

  • Lesson Packages - Prepaid packages and individual lesson payments.

  • Training Fees - Regular billing for training services.

  • Event Registration - Show and clinic fees.

  • Service Payments - For vets, farriers, chiropractors, and more.

Practical Example

A training barn previously spent hours tracking payments and reminding clients of their bill each month, with several clients consistently paying late. With online payments, fees are automatically charged on the first of each month, clients are able to use the payment method that works best for them, and the trainer no longer has to have uncomfortable conversations about overdue fees. Cashflow is more consistent, and everyone’s stress levels are lower.

Ready to Simplify?

Let’s get you set up with the tools you and your customers need.

Want to get started now?